Ever since Willard Bundy invented the punch clock back in 1888, businesses have been using technology to improve the way they record employee time worked.
After punch clocks and time cards, the next big technological leap was the development of time and attendance software. Using software for workforce management offers advantages such as automatic calculations and downloads to payroll. Time tracking software can save businesses time and money on payroll preparation while virtually eliminating clerical errors.
The latest development in time tracking technology is “the cloud” — also known as Software as a Service, or SaaS. Instead of using software installed on a computer at your location, your employees clock in and out over the Internet. As with time tracking software, you can automatically compute hours worked and download data to your payroll processor.
Maybe you’ve been wondering why you should consider a monthly subscription time tracking solution instead of purchased/installed time and attendance software. Cloud-based time and attendance, such as Acroprint’s AcroTime service, offers distinct advantages for many businesses. Let’s take a closer look at some of these benefits and discover whether an AcroTime online time clock could be right for your organization.
No IT Resources Needed
The first benefit you’ll notice is that AcroTime setup is simple and straightforward. All you need is Internet access and a browser. Once you’ve signed up, simply log in to your special company site using a standard web browser and you’re ready to start recording employee work time. There’s no software to install and no complex set up. You can be up and running in minutes!
Your monthly subscription includes software updates. We take care of all upgrades and maintenance. You won’t have to lift a finger.
AcroTime is an ideal solution for offices that don’t have a dedicated IT department on-site.
Low Up-Front Costs
Often, even when organizations know they need to upgrade their time tracking, they hold off because of the out-of-pocket cost of a new solution. Subscribing to AcroTime allows you to update to the latest advanced features with very low up-front costs. We even start you off with a free 30-day trial!
AcroTime is a good choice for businesses that want to minimize their capital outlay.
Secure Data Storage
It’s inevitable — if you have a computer, at some point it will crash, get hacked or stolen, or be damaged or destroyed by a natural disaster. You can lose any data you don’t have backed up. When the data in question is employee time records needed to calculate payroll, data loss is not merely an inconvenience; it could spell disaster for your business.
AcroTime is hosted in one of the only commercially available data centers built to meet or exceed Department of Defense standards. Our data center features:
- Multiple Internet connections.
- Backup power supplies.
- An excellent uptime record.
- Servers “hardened” to reduce the threat of hacking.
- Regular backup to ensure your data is safe and secure.
You can access your employee time data securely from any computer with an Internet connection, 24/7/365.
AcroTime helps ensure you’ll be able to process payroll on time, no matter what.
Employees can clock in and out, supervisors can review and approve time entries and administrators can review reports and export time records to payroll — all on line. There’s no need for paper time cards or timesheets. Online time tracking is convenient, efficient and secure.
With AcroTime, you can save money on supplies and help the environment at the same time.
Centralized Data Processing
Employees can clock in or out from anywhere you designate, as long as they have a computer with an Internet connection. You can also choose to install biometric or proximity badge terminals, even in remote offices, as long as they have Internet access. You can opt to allow employees to clock in and out using the telephone — a useful option for mobile workers.
Since all your employee clock in/clock out entries are maintained on our server, you can securely access your data from any computer with Internet access. You can easily and quickly process payroll centrally, even when you have a large number of remote locations or mobile workers, taking advantage of economies of scale.
For organizations with multiple locations or a mobile workforce, AcroTime offers efficient, centralized time tracking and processing.
Cost Proportional to Your Usage
Some industries, such as agriculture, retail or hospitality, experience wide fluctuations in demand based on the season or other factors, resulting in large swings in the number of employees required. Many less-expensive software packages limit the number of employees the software will accommodate. Software packages that offer unlimited employee capacity are often expensive.
With AcroTime, it isn’t necessary for you to purchase a bigger system than you need simply to handle occasional peak staffing levels. AcroTime’s monthly subscription plan allows you to pay only for the capacity you need that month.
AcroTime makes special economic sense for companies with seasonally variable business levels.
Your Next Step
This has been just a small peek at the benefits offered by web-based time and attendance. To find out more, or to start your free 30-day trial so you can experience the full range of benefits for yourself, visit the AcroTime website at www.AcroTime.com or call us at 1-800-298-0330.
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