The spring and fall Daylight Saving Time changes present convenient landmarks to help us remember many important tasks. For instance, we change the batteries in smoke alarms and carbon monoxide detectors, take our cars in for service, or change the filters in our air conditioning or furnace systems.
One thing we might want to add to that list: use these events as reminders to take a fresh look at our current business time-tracking solution.
Just as with other types of technology, today’s time and attendance solutions offer capabilities that just a few years ago would have been prohibitively expensive — if they were available at all. If you’re still using the same solution you used even a few years ago, you could be missing out on opportunities to save money and run your business more effectively.
How do you know when it’s time to step up to the plate with a new solution? As it happens, we can look to the wisdom of the great New York Yankees player/manager Yogi Berra for guidance.
“You Can Observe a Lot By Watching.“
The first thing to do is stop, look and listen. As Yogi said, “You can observe a lot by watching.”
Do your employees punch in and out at a clock every day? Is the process smooth and easy, or do they often experience bottlenecks at busy times? If you use manual timesheets or job cost cards, do your employees gripe about how much time it takes to keep them up to date?
Modern automated time and attendance tracking systems can record start and stop times with a simple wave of a badge or quick finger swipe. Unlike manual timesheets or time cards, supervisors can also review and approve time records quickly and easily on their computers.
If your employees are spending almost as much time recording their work time as they are actually working, it’s probably time to consider an upgrade.
“I Knew I Was Going To Take The Wrong Train, So I Left Early.”
Are you confident your employees accurately report their work time? In a survey a few years ago 60% of the respondents said their employees aren’t accurately recording their time.
Employees who enter their time in on manual timesheets are prone to remember well the times they came in early or stayed late. Recalling the times they left a little early because they knew they were “going to take the wrong train”? Maybe not so much.
Traditional punch clock and time card systems eliminate the problem of employees’ selective recall, but even these can be abused. Some employees will ask a co-worker to clock in or out for them when they’re running late or planning to leave early. They’ll get a full day’s pay — even though they weren’t there for the full day. This practice, known as “buddy punching,” can cost businesses thousands of dollars a year.
In one Aberdeen Group study, 19% of employees admitted to buddy punching. If that many admit it, you can be sure even more have done it but simply won’t ‘fess up. Buddy punching isn’t a problem, though, for companies that use a biometric system to insure each employee is physically present when clocking in or out.
If you’re relying on employee “guesstimates” for their time worked, or if you’re concerned buddy punching could be a problem, it could be time for an upgrade.
“We Made Too Many Wrong Mistakes.”
The more manual steps there are in your payroll processing, the more likely it becomes for clerical errors to creep in. Even with safeguards and double checks in place, mistakes will slip by — mistakes that will lead to paycheck errors. This means disgruntled employees and extra time required to fix the mistake.
Modern automated time and attendance systems calculate work time and export that data directly to your payroll processor. They eliminate clerical errors arising from manual computations and data entry. Automated systems can reduce several hours of manual processing down to a few minutes, freeing personnel for more productive tasks.
If you’re ready for faster, more accurate payroll processing, it could be time for an upgrade.
“If You Don’t Know Where You Are Going, You Will Wind Up Somewhere Else.”
Does your current time and attendance tracking solution allow you to run labor time reports at any time to see where you stand? Or do you have to wait until the timesheets or time cards have been totaled at the end of the pay period, only finding out important information after the fact?
A modern time tracking system gives you the information you need to know where your business is going — before you accidentally find yourself somewhere else. Quality time and attendance software systems include labor management reports you can run at any time. They allow you to not only see where you stand, but also to plan where you’re going next.
If your time tracking system doesn’t give you access to up-to-date employee time data when you need it, you should consider an upgrade.
“A Nickel Ain’t Worth A Dime Anymore.”
An outdated time and attendance solution isn’t just an inconvenience. It could actually be costing your business real money.
You may think upgrading your time and attendance system will cost you money. However, it’s more likely modernizing your time and attendance solution will instead start saving you real cash. In fact, people who migrate from manual processes to automated systems generally find the new system pays for itself in a matter of only a few months.
Sometimes the savings are truly breathtaking. Recently, for instance, MarketWatch reported the New York City Department of Education realized a 3,478% ROI when they implemented a new time and attendance system. (You can read the full article with all the details here.)
Acroprint offers a handy savings calculator you can use to estimate your own savings from an automated time tracking system.
If you’re ready to stop wasting money on inefficient manual payroll processing and inaccurate time records, it’s time to think about an upgrade.
“It Ain’t Over Until It’s Over.”
As you’ve seen, there are many good reasons to consider upgrading your time and attendance solution. And there’s no time like the present. The sooner you get started, the sooner you’ll start realizing the benefits.
Visit our online store for more information about our wide range of time and attendance products available to help you modernize your time tracking, streamline payroll processing and save money.
Contact us today for more information or to get started with an upgraded time tracking solution. Every day you continue with a time tracking system that doesn’t meet your business needs is just like “déjà vu all over again.”